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What Happens When Your Heroes Win the Lottery?
October 17, 2011
There is always one person in a company or department who knows exactly where everything is and how to get at it. While this person is an excellent gatekeeper and often happy to help everyone out, what happens if they get sick, go on vacation, or worse yet win the lottery and leave – along with their knowledge of where everything is?
The Perils of the Network Drive
Document storage is a dicey thing unless it is managed properly. These days, even in a Fortune 500 company, “managed properly” means everything is socked away on a Windows file server and organized according to department, project, or some other guiding principle.
The one person who has been organizing the files is either a long-term employee or your IT department. You may have a policy and procedure to guide the placement of files on the network drive, but even with such a procedure the danger exists that files can be overwritten and misplaced with the click and drag of a mouse.
Enter Your Organizational Hero
Your hero has done battle with this mighty file system and has conquered it with an organizational system that makes total sense – to them. It may or may not make any sense to anyone else, but that’s OK because you can always ask them. But whenever they go on vacation, the entire office descends into a maelstrom of lost documents. They’ve become indispensible, but at the expense of your company when they leave.
It’s Not the Hero’s Fault
We’ve demonized the poor hero a little too much above. It’s not the hero’s fault – it’s the crude tools that the hero has to work with. But when they go, what is the solution?
Make Tina Your New Hero
TINA is your software equivalent of a file clerk, those relics of “Mad Men” office days that fetched a file for you after you gave them a request. The first thing you see when you open TINA is a search bar. Type in your query. Our sophisticated database will return everything related to your search, and bingo, you’ve found exactly what you need in seconds. No time wasted looking or recreating information that can’t be found.
Once your files are completely organized electronically with TINA, everyone can just focus on their job instead of being a hero. It’s best for everyone. Contact AwareBase today to get an introduction to TINA. She’ll become your hero and she’ll never leave you!