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Managing Change is More Than Tracking Changes
October 20, 2011
Document management software like TINA adds a completely new dimension to tracking and managing changes to your documents and electronic files. When you use file management software, you are not just tracking the changes made within the document, you are tracking the change approval and implementation process which gives you insight into change information such as when the document was created, when it was revised, who revised it and who authorized the changes.
A document management system prevents your employees from working on the wrong version of a document, prevents people from making unauthorized changes to the document, and acts as the gatekeeper of your important document and electronic files.
TINA Builds on Document Change Tracking
You can continue using all of the software-specific review processes that you use now, such as Track Changes in Microsoft Word or sticky notes within Adobe PDFs. What TINA does is act as a virtual filing cabinet that only allows authorized users access to project files, shows change information such as who worked on what and when, and allows you to make your review process auditable.
Helps Your Business Become ISO 9001 Compliant
Document control is a fundamental pillar of any quality management system. Whether your company is going for ISO or another quality management certification, TINA by AwareBase will make internal and external audits a breeze and ensure painless accreditation. TINA’s change and workflow management features ensure that all changes are repeatable, auditable and trackable, which is key requirement for any quality management system.
Why Controlling Changes is Challenging
Effective change management remains elusive in most businesses. The impact of a possible change is often not well understood until the change is made and implemented – a seemingly innocuous change to a drawing can quickly cascade into an expensive and disruptive change that ripples across many departments.
The root cause being that the relationships between the documents being changed, and other documents and information, are not defined and not understood until the change is implemented. TINA’s ability to build hierarchical and direct relationships between documents, electronic files, parts and other information ensures that the true impact of a change can be assessed before the change is made.
Finding Documents is Easier
It is necessary to be able to lay your hands on the right version of a document you need now at all times. When you first open TINA, all you see is a search bar. You search for your document, you find it, check it out if you have permission to do so, work on it, and check it back in. The process is easier than opening it off a network drive.
Documents No Longer Exist in Isolation
Did you realize that a change you make to one document might affect other documents outside of your department? With TINA, affected stakeholders will be aware of possible changes that may affect them and, if your business process requires it, will be involved in the decision to make a change.
You’ll be amazed at how affordable our TINA solutions are – so affordable, you won’t waste time doing an ROI assessment. Contact AwareBase to get going with TINA today.