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Engineering File Management Software Can Help IT Managers Too!
January 24, 2011
As an IT manager or professional, you need agile software solutions to help you do your job. Especially if you work in an industry where different levels of access need to be granted and various permissions allowed on different files. AwareBase’s file management software, TINA, makes it easy for engineers to independently manage and control access to their important engineering information without the need for your IT staff to get involved. This helps you streamline your IT operations by freeing up your staff so that they can get to the issues they often don’t have time for.
Managing Network and Server Storage Capacity
The pace of technology innovation has translated into bigger and bigger storage space solutions at lower costs. But you just never seem to have enough space available to meet the needs of the business – as an IT Manager, how often do you need to blast out an e-mail requesting everyone to review and purge spurious information? Tina will help you in this regard on two fronts. Firstly, your corporate data and information will be highly organized in Tina – this will eliminate duplicate (or more) copies of the same information spread across your network drives and Windows file folders. Secondly, you won’t be using e-mail to move large documents and electronic files around; you’ll be using Tina’s workflow feature.
No More Security Breaches
All of us have been in an environment where information that shouldn’t be in the employee domain, such as salary information or bonus arrangements, live in a public domain folder for anyone to find. While IT’s job is to stay on top of this, often management will leave files on a drive thinking that it is private and accessible only to them. Another type of breach – a more sinister one – are instances where rogue employees have liberated a folder full of controlled information such as engineering drawings through a simple drag and drop to a USB stick. Both types of breaches are mitigated with Tina which controls access to individual files and eliminates the ability to do a mass drag/drop.
Streamlined Approach to Disaster Recovery and Governance
TINA ensures that all of your data and information is in one place. This greatly simplifies disaster recovery challenges and improves IT governance.
Affordability
Although TINA is a solution used primarily by engineers, IT folks enjoy substantial secondary benefits. One benefit we haven’t discussed is TINA’s affordability. Because IT is typically responsible for the acquisition of new tools, the procurement process can be an arduous process. However, TINA’s pricing model means no upfront fees and monthly fees that cost less than the cost of a cup of coffee a day for each user. This often streamlines the acquisition process considerably removing yet another common IT headache: significant cost.
If you’d like to know more about how TINA can help your Engineers AND your IT department, contact AwareBase today for more information.